Unite, Screen, Inspire: Hosting A Screening With Twn
Hosting An
Crafting Your Screening Experience
- Licensing Requirements: A Public Screenings Request Form must be submitted eight weeks before the screening date. All rentals must be prepaid and additional charges may include shipping, handling, rush order, lab, cartage and bank fees.
- Venue Selection and Tech Check: Choose an accessible space that resonates with the theme of the film. We welcome requests for in-person and online film events. Book the screening date, plus the technical check date.
- Promotion Strategies: Announce your film event on your website, newsletter, social media and reach out to relevant groups in your community. Use stills, posters, trailers and clips to create your promotional materials.
Promotional Materials
Access to posters, flyers, and digital assets for marketing your film event.
Programming Ideas
Detailed guides to ensure a smooth technical setup for the screening.
TWN Support
Our team is here to assist with any queries and offer guidance throughout the planning and execution of your event.
Frequently Asked Questions (FAQ)
Yes, we can help! Submit the Film Rental Request and tell us about your event.
Start by submitting a Public Screenings Request. We will follow up with a quote and payment instructions.
Credit card payments on our website or over the phone: 1 (212) 947-9277 ext. 10. PayPal payment on our website or directly to sales@twn.org. U.S. and Canada Institutional Purchase Orders via email to twn@twn.org. International Wire Transfer to our U.S. bank account will include a $45 and additional charges may include shipping, handling, rush order, lab, cartage, wire transfer, and bank fees. TWN uses PayPal and Clover to collect online payments. Credit card and PayPal payments will not be processed or captured until your items are ready to ship. Inability to complete a credit transaction may result in order cancellation. TWN never sees your personal payment information, such as credit card number.
Institutions, including Universities, Colleges, Corporations, and Government Agencies must pay the "Higher Education Institution" price. We reserve the right to require that you verify eligibility for different purchasing classifications, such as purchasing for a Higher Education institution, for a Public Library, etc. We reserve the right to refuse sale for entities failing to verify eligibility under this clause.
"Life of the Digital File" licenses are for educational use by the acquiring institution only. "Life of the Digital File" licenses allow institutions to stream the program from a password-protected local server to staff, faculty, registered students, and a person physically present within one of the institution’s libraries (walk-in-user) who shall only be permitted to access the film through terminals physically located in the institution. Institutions may not charge admission or ask for donations during showings. The term of the license is for the life of the digital file. TWN will deliver the program on MP4 format and closed captions on .srt or .vtt formats. It is strictly prohibited to duplicate or download the Digital File.
Films available with Digital File are for educational use by the acquiring institution only. The Digital File includes a license that allows institutions to stream the program from a password-protected local server to staff, faculty, registered students, and a person physically present within one of the libraries (Walk-in-user) who shall only be permitted to access the film through terminals physically located in the institution. After the term, institutions have the option to renew the streaming license by contacting twn@twn.org. Institutions may not charge admission or ask for donations during showings. TWN will deliver the program on MP4 format and closed captions on .srt or .vtt formats. It is strictly prohibited to duplicate or download the digital file.
DVDs purchases are for educational use by the acquiring institution only. Purchase of a DVD allows institutions to show the program in classrooms, libraries and on-campus screening rooms to staff, faculty and registered students only. Institutions may not charge admission or ask for donations during showings. Additional rental fees may apply to commercial events or events that are open to the public. The term of the license is for the life of the DVD. Institutions may place orders online or submit an institutional purchase order.
Discounts are available for a selection of programs for K-12, public libraries and select groups. DVDs are for use by the acquiring institution only. Purchase of a DVD allows high schools, public libraries and select groups to show the program in classrooms and libraries to staff, faculty and registered students only. Customers may not charge admission or ask for donations during DVD screenings. Additional rental fees may apply to commercial and fundraising events or events that are open to the public. The term of the license is for the life of the DVD. Institutions may place orders online or submit an institutional purchase order.
At least eight weeks before the film screening, submit your request here: https://www.twn.org/film-distribution/film-rental-requests. We will follow up with a quote.
A minimum shipping and handling fee of $20.00 per title is charged for all requests, and $30 for shipments to Canada. Orders are normally shipped by UPS, including international orders. Other shipping arrangements are available at additional cost. All rentals must be returned on the working day following the screening via UPS, FedEx, DHL or Priority Mail. Delay in the return of programs will result in additional fees. All shipments must be insured for $100 per program. Users are liable for these replacement costs in the event of loss or damage. Some rare, lengthy or costly programs will have special shipping and insurance instructions. In the case of screened digital files, they must be deleted from all carriers in the user's possession within five days following the screening, and a written statement of deletion must be emailed to TWN at twn@twn.org.
Submit your request via email in the Contact Us page.
The program users will be held responsible for any damage to physical media while in their possession and may be charged for their repair or replacement. Care should be taken to protect all programs from dust, heat and moisture. The user is responsible for inspecting the material before its use and notifying of any damage discovered. Film prints must not be viewed on any device other than a film projector. If the projectionist prepares a composite screening reel, head and tail leaders must never be cut or removed from TWN's film prints. If the film breaks during projection, a removable tape splice will be performed, and TWN notified of the incident. No repairs are allowed. No duplication is allowed.
Returns are allowed only on merchandise that has been shipped in error or that is defective. Any other returns must be approved by TWN. Prior to shipping any return back to TWN, you MUST contact TWN for a return authorization. Email twn@twn.org or call (212) 947-9277 x.11. Our only liability due to inability to complete a sale or due to delivery delays will be a refund of the merchandise cost upon return of any merchandise that the purchaser may have received in resalable condition. We reserve the right to cancel a sale due to a pricing error on the web site or in any TWN printed materials or announcements.
All programs are protected under Title 17 of the U.S. Copyright Code and may not be copied, duplicated, resold, televised, transmitted, leased, rented, or streamed to others without written permission. Violators are subject to civil and criminal penalties.
